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March 2024

Stay in the loop with the BC Noticeboard - Your Body Corporate Quarterly Newsletter 

 

- Welcome 2024 - Introducing Dakota Scott and Gaurav Godara

- Important Notices & Reminders

- New Resource Coming Soon: AGM Guidebook

- How to Improve Your Body Corporate Property's Security

- Preparing Your Unit for the Autumn Weather Ahead

- Stay Connected: Get weekly updates on our Facebook page!

 

WELCOME 2024 - INTRODUCING DAKOTA SCOTT AND GAURAU GODARA

Welcome to the March edition of the BC Noticeboard - our first quarterly newsletter of 2024! 

 

As we step into March, we want to express our heartfelt gratitude for your continued support. Your unwavering commitment is the driving force behind our efforts to provide exceptional services and valuable resources to you, our valued body corporates. We value the trust you've placed in CBCS, and we're dedicated to ensuring that our partnership continues to thrive. 

 

This month brings exciting news as CBCS undergoes changes and developments. These include plans to release new resources (website playbooks), a relocation downstairs within the same Willis Street office, and the addition of fresh talent to the CBCS team, who we introduce below.

 

Please join us in extending a warm welcome to Gaurav Godara, our newly appointed Body Corporate Building Manager, and Dakota Scott, who has stepped into the role of Body Corporate Coordinator.  We're enthusiastic about the expertise they bring and look forward to their valuable contributions, enhancing our commitment to delivering excellent services to our clients. 

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Gaurav Godara

Meet Gaurav, our new Body Corporate Building Manager. With extensive qualifications in Surveying, Construction Management, and Carpentry, coupled with years of experience as a Builder and Quantity Surveyor, Gaurav brings a wealth of expertise to our growing team. 

 

In his role as our Body Corporate Building Manager and as your first point of contact for any building-related concerns that may arise, Gaurav is responsible for delivering all our maintenance plans and ensuring the general management of your facilities.

 

Gaurav is excited to be on board and looks forward to assisting you in enhancing the overall well-being and functionality of your property. In his spare time, he enjoys hiking and mountain biking.

 

To contact Gaurav, email: bm@cbcs.nz or in emergencies on 027-970-5435.

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Dakota Scott

With a rich background spanning customer service, finance, and administration, we are excited to welcome Dakota to the CBCS team as our new Body Corporate Coordinator.

 

Dakota will provide comprehensive administrative support to Ashleigh Marr, the Body Corporate Manager, including overseeing and managing insurance renewals.

 

Eager to contribute her expertise, Dakota is excited to dive into her responsibilities and make a positive impact in her new position.

 

Outside of work, Dakota enjoys participating in and watching sports, engaging in sewing projects, and savoring diverse dining experiences.

 

You can reach Dakota at 04-970-5435 or via email at admin@cbcs.nz.

 

 

Overdue Levies: 

 

A reminder that having overdue levies or outstanding amounts on your account will affect your eligibility to vote at upcoming annual general meetings.  Additionally, it will prevent you from participating in the committee or becoming the chairperson.

 

We understand that unforeseen circumstances may arise. If you find yourself facing overdue levies, we encourage you to reach out to us at finance@cbcs.nz. Our team is here to help and discuss potential payment plans to assist you.

 

Changes in Levies Post AGMS:

 

After each annual general meeting, please keep an eye out for any changes in levies. It is crucial to review and modify any automated payments to ensure timely levy payments and avoid potential delays.

 

NEW RESOURCE COMING SOON: AGM GUIDEBOOK

Over the last few months, we've been working hard to put together a valuable new resource for you - the Playbook Guide to Body Corporate AGMs!

 

In this guidebook, we’ll delve into everything you need to know about AGMs, offering tips, insights, and clarification on the procedures involved, as well as common terminology. This resource will help you form a deeper understanding of your collective responsibilities, enabling you to be well-prepared and confident ahead of your AGM. The guide will be a downloadable and free resource that can be accessed from our website under a newly created "Resources" section (coming soon).

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A Body Corporates property’s security is among the highest priorities for Body Corporate committees, owners and prospective buyers alike. It’s natural to want to feel safe and secure at home. While routinely reviewing your lot’s security is important, it’s also crucial to consider your Body Corporate property’s security as a whole. After all, when it comes to community living, keeping each other safe is a team effort.

 

If you feel your Body Corporate property isn’t as secure as it could be, fear not — there are ways to make improvements. While some methods may be costly and require the input of the entire owners corporation, others can be actioned quite quickly and easily by Body Corporate committees, owners and residents.

 

Here are 5 things committees and owners can do to increase a Body Corporate property’s security:

1. Install CCTV cameras: Well-placed and well-managed CCTV cameras can drastically increase your Body Corporate property’s security factor. If your property has experienced recent break-ins or there has been an increase in crime in your neighborhood, it may be wise to consider having CCTV cameras placed strategically to monitor areas like the driveway and entrances to your Body Corporate property.

 

As installing CCTV cameras would involve making alterations to existing common property areas, the committee will need to discuss the matter and have a related by-law passed before installing them.

 

2. Install motion-activated lighting: It’s no surprise that break-ins are less likely to occur in well-lit areas. If your strata property does not have adequate lighting in the driveway, the garage, entryways or hallways, you may consider installing motion-activated lighting in these areas. Motion-activated lighting may increase your strata property’s security by triggering whenever motion is detected in a nominated area and staying on for a designated amount of time. This option is more energy-efficient than permanent lighting, as the lighting is only active when people are using the nominated areas, and may also deter criminals from entering or lingering in your property’s parameters. If your property has CCTV cameras installed, having motion-activated lighting installed in the areas being monitored will also help.

 

As installing motion-activated lighting would involve alterations to existing common property areas, the strata committee may need to discuss the matter and have a related motion passed before installing.

 

3. Review window and door security regularly: It would be wise for committee members and owners alike to regularly check all lot and common property doors and windows, to maintain your strata property’s security. As buckled windows and doors or ones that do not close or seal property may provide vantage points for intruders, they should be fixed or replaced with urgency.

 

If your strata property has self-closing doors, ensure the main entry doors to your complex close at an acceptable speed to reduce the likelihood of intruders slipping into the complex close behind authorised residents or visitors. Entry and exit doors should always be closed when not in use.

 

4. Contact a master locksmith when changing or servicing locks: The locks on doors and windows within individual lots and common property areas are often the first line of protection against intruders and unwanted visitors. Knowing this, it’s important to ensure these locks are installed and serviced by qualified locksmiths so that your Body Corporates property’s security is not compromised.

 

5. Review and upgrade your access control cards and fobs: While access control cards and fobs can improve your Body Corporate property’s security factors, it may still be possible for them to be duplicated and shared with unauthorised people. To prevent this, we recommend opting for encrypted access control cards and fobs, which are far more challenging to duplicate. It is also wise for Body Corporate committees to review the list of active access control cards and fobs, and deactivate any that are no longer in use, on a regular basis.

 

As your Body Corporate Property Manager, we can help you maintain and update records of active access cards and fobs. 

 

 

The leaves are changing colour, 🍂 Ngahuru/Autumn is here!

 

As the days grow shorter and we transition into colder weather, it's essential to begin preparing your property for the coming months ahead to avoid running into potential problems later, protecting your investment to a high standard.

 

The key areas to consider when preparing ahead are:


- Ensuring maintenance jobs are completed:

 

Regularly checking for wear and tear and damage is an excellent start to ensuring the property performs as it should while preparing for the colder months ahead. To ensure you don’t miss anything, the key is to create a maintenance checklist. Here are just a few tasks to add to your maintenance list:

 

· Service heating systems
· Change heat pump filters
· Sweep chimneys
· Check the smoke alarms
· Book a roof inspection
· Check trees are not overhanging your property or gutters
· Clear your gutters
· Pest proof your property (particularly for rats and mice)

 

- The Healthy Homes Regulations:

 

In light of the Healthy Homes regulations' requirement, unit owners must ensure their property is up to scratch by providing a warm and dry rental property. To make sure you are up to speed with the Healthy Homes Requirements, you can visit: http://www.tenancy.govt.nz/healthy-homes

- Communication with your resident/s:

 

Once your property is up to standard on the Healthy Homes Regulations, it's always a good idea to check in with residents to see if they need anything. Regular inspections are also an excellent opportunity to do this and obtain feedback.

 

Need help? 

 

Did you know that we can help organise your property maintenance or provide personalized suggestions based on your property? Give us a call today to find out more on 04-970-5435.

 

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