The year-end audit process has begun and many of you have already received a checklist and some questionnaires to complete from the auditor; you may also have had an interim audit visit.
There is a 2023 folder in Google Drive called "Audit Information & Checklists"; and we would appreciate it if you could please upload the auditor checklist, fraud risk assessment, and any additional questionnaires to this folder.
When the auditors send through requests for information can you please also upload this information to the Audit Information & Checklists folder. It would be helpful if you could set up a separate folder for each request email eg "Info requested on 19 January".
Over the next couple of weeks, we will be reviewing the google drive folders in detail, to ensure we have as much information as possible to prepare the 2023 annual accounts.
To assist with this, can you please check if the following have been uploaded to Google Drive:
- Audit confirmation report from your bank (once this has been received - many have already been sent so please check your Spam folder!)
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All notices for term deposits that will mature in 2024
- Copies of any new Lease Agreements that started in 2023, or will start in 2024
- Audit Engagement letter for 2021 - 2023 (unless this was provided last year)
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Copies of all 5YA documentation, including project approval emails, payment summaries and Occupancy Use Certificates for any completed projects
- Copy of the current 10YPP
- Copy of the current cyclical maintenance (painting) plan
- All Board Minutes for 2023
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List of all Board Members that held or hold office during 2023 (including those no longer on the Board)
- KiwiSport Statement for 2023
- Copy of the approved 2023 budget (including balance sheet and cashflow budgets)
- Acceptance letters for any community grants received in 2023
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Notional Lease information for integrated schools (once this has been received in February)
As mentioned in our November Chalkboard, the 2023 payroll reports will be available from Edpay in early February. Once they have been made available, can you please upload the following into the 2023 Payroll folder:
- School Annual Accrual (SAAR) report
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Leave liability reports (for TTO, 52 week employees and long service leave)
