Incorporating Hubdoc into your Business
Are you struggling to stay on top of all your documents and financial receipts? Do all your business receipts and records take up space in your office that could be better utilised?
If so, you may want to consider incorporating Hubdoc into your business tech stack.
Hubdoc is a digital filing system for your accounting records. It also automates data entry and document collection and streamlines bookkeeping workflows. It is a tool that can be used in your business to ensure that all your important paperwork and financial documents are kept in one place.
Hubdoc has a search function making it quicker to find documents as required. You also won’t face the issues of losing an important document as you will have it all saved in HubDoc.
Another benefit of using Hubdoc is that you will require less physical storage to store all the paperwork that comes with running a business. As a result, your office space can be used more efficiently, and in some instances you may be able to reduce costs by eliminating offsite storage fees.
For those of you on the go, Hubdoc also has a mobile app that can be used to take photos of receipts as expenses are incurred – so you no longer need to carry them around until you get back to the office.
When you add Hubdoc to your already existing Xero account, it is a lot easier to manage your receipts, billings, clients and employees.
Document Collection
- Dragging and dropping from your desktop
- Emailing with your unique email address
- Taking a photo and uploading via the mobile app
- Scanning documents using the integration with ScanSnap Cloud
- Uploading multi page documents and split PDFs in Hubdoc
Code and Post Transactions to Xero
- Hubdoc extracts key data from uploaded documents ready to code and publish to Xero
- Hubdoc imports your contacts and chart of accounts when connected to Xero
- To make things even more efficient, you can set up supplier rules and automate how documents are coded and posted by enabling auto sync
Reconcile Transactions in the Xero bank feed
- Once documents and their data are published to Xero, it's matched to the corresponding transaction in the bank feed and can be reconciled with the original document attached. This eliminates the need to sort through your paperwork to provide us with additional documentation when we are completing your accounting and tax affairs.
As Hubdoc is owned by Xero, it is already included in the Xero Starter, Standard and Premium plans so you don’t need to pay for an extra subscription on top of your Xero one. If you are a Xero user on a Cashbook or Ledger plan, then Hubdoc is available to you at retail price.
If you think Xero may be useful in managing your business affairs, contact us today to get started.
