Stay in the loop with the BC Noticeboard - Your Body Corporate Quarterly Newsletter |
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- Welcome
- Important Notices & Reminders - Reminder - The Body Corporate Committee Meetings Handbook - How to Resign from a Committee: Your Step-by-Step Guide - Quick Tips: Review Your Insurance Cover - Autumn Maintenance Checklist - Stay Connected: Get weekly updates on our Facebook page! |
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Welcome to the First Quarterly BC Noticeboard of 2026!
We hope the year is off to a great start for you and your Body Corporate communities. At CBCS, we’re committed to keeping you informed, supported, and connected throughout 2026.
The Annual General Meeting (AGM) season has commenced and CBCS is working closely with chairs and committees to provide dates that best suit each body corporate. As we approach the Annual General Meeting (AGM), we encourage all owners to begin preparing in advance to ensure a smooth and productive meeting.
Owners should take time to review the AGM agenda and any accompanying reports once circulated. This may include financial statements, budgets, and any proposed motions requiring a vote. If you wish to raise any matters for discussion or submit motions, please ensure these are provided ahead of the meeting in accordance with the required timeframes.
We also remind owners that voting eligibility requires all levies to be up to date prior to the AGM. Your participation is important in helping guide the direction and decision-making of the Body Corporate, and we encourage all owners to attend or submit a proxy if unable to be present.
In this quarter’s BC Noticeboard, we revisit our new Body Corporate Committee Meetings Handbook, share practical guidance on resigning from a committee, include our regular quick tip instalment, and round things off with an autumn maintenance checklist to help keep your property in top condition.
As always, we’re here to keep you informed and to support you with any questions or concerns regarding your Body Corporate. If there’s anything you need assistance with, please don’t hesitate to get in touch. |
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As seasonal weather patterns change, it is important that the Body Corporate continues to stay proactive with building maintenance. Increased wind, rain, and temperature fluctuations can impact building elements such as roofing, cladding, drainage systems, and exterior coatings. Regular inspections and timely maintenance help protect the building and avoid more significant issues over time. We also take this opportunity to remind owners to ensure their contact details are up to date, along with those of their property manager and any current tenants. Keeping this information current ensures we can communicate important updates, access requirements, and urgent notices efficiently when needed.
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REMINDER - THE BODY CORPORATE COMMITTEE MEETINGS HANDBOOK |
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Just a quick reminder: in case you missed it, our new Body Corporate Committee Meetings Handbook is available for download in our Resources Hub! Have you grabbed your copy yet?
Whether you’re a new committee member or a seasoned pro, this practical guide walks you through everything you need to know - from forming a committee and understanding roles, to running meetings smoothly and staying compliant under the Unit Titles Act 2010.
To download this handbook and explore our full range of free resources, click the button below. |
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HOW TO RESIGN FROM A COMMITTEE: YOUR STEP-BY-STEP GUIDE |
Serving on a body corporate committee is a valuable way to contribute to your building's community, but there may come a time when you need to step down.
Resigning responsibly ensures a smooth transition for your fellow committee members and keeps the body corporate running efficiently.
Here’s a step-by-step guide to resigning from a committee: |
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1. Review Your Body Corporate Rules
Before taking any action, check your body corporate’s governing documents. These usually outline the process for resigning from a committee, including notice periods and any specific requirements for handing over responsibilities.
2. Provide Written Notice to the Chairperson, Commitee and Body Corporate Manager.
Giving written notice is required under the Unit Titles Regulations 2011. A clear letter or email ensures there’s a formal record of your resignation and allows for the Chairperson to efficiently organise a new committee member election process, if needed. Your notice should include: - Your intention to resign
- The effective date of resignation
- Any relevant information about ongoing tasks or projects
3. Give Adequate Notice
While some committees may allow immediate resignation, it’s courteous to provide enough notice for the committee to plan for a potential replacement. A notice period of 3-4 weeks is common, but refer to your governing documents. 4. Offer a Handover If possible, provide a handover of your responsibilities. This may include: - Key contacts or service providers
- Access to important documents or records
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Status updates on ongoing projects
A smooth handover benefits both your BC committee and the community you’ve served. 5. Attend a Final Meeting (If Possible)
Attending your final committee meeting is a professional way to say goodbye, tie up loose ends, and answer any questions from remaining members.
6. Stay Positive
Resigning from a committee doesn’t mean disengaging entirely. Leave on a positive note, thanking fellow members for the experience. This helps maintain good relationships and keeps the door open for future involvement.
At Complete Body Corporate Solutions, we understand the complexities of committee management and are here to support smooth transitions. If you or your committee members need guidance on resigning or filling committee opportunities, don’t hesitate to reach out to our team. |
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QUICK TIPS: REVIEW YOUR INSURANCE COVER |
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It’s easy to forget, but ensuring your Body Corporate insurance is up-to-date and adequate can save a lot of stress (and money) later. Policies can change each year, and buildings, contents, and shared assets may have been upgraded or altered since the last renewal.
Here’s what to check: |
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✅ Correct Valuations
Make sure building and contents cover reflect current replacement costs, not just the original purchase value. Underinsurance can leave the scheme liable for expensive gaps. ✅ Include All Shared Assets
Don’t forget lifts, pools, gyms, communal furniture, and landscaping when reviewing coverage. ✅ Review Optional Extras
Consider add-ons like flood, storm, or liability cover if they’re not already included, especially in areas prone to severe weather. ✅ Renew on Time
Set a reminder to review your policy before renewal to avoid lapses in cover or surprises if a claim is needed.
As your Body Corporate Manager, we can review your insurance schedule with you and advise on whether your cover aligns with your scheme’s current needs, giving you confidence that your property is properly protected. |
It's time to prepare your Body Corporate for the autumn weather ahead!
Autumn is the perfect time to give your property a little extra care before winter sets in. Cooler weather, falling leaves, and the occasional storm can take a toll on buildings, grounds, and common areas. Staying on top of maintenance now helps prevent costly repairs later and keeps your community safe and comfortable.
Here’s a simple checklist to guide your Body Corporate through essential autumn maintenance tasks:
Roof & Exterior - Book a professional roof inspection for damage or wear.
- Trim trees and branches away from gutters to prevent blockages.
- Clear gutters and downpipes of leaves and debris.
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Inspect exterior walls, windows, and doors for cracks or leaks.
Heating & Fire Safety - Service all heating systems to ensure efficiency.
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Change heat pump filters for better air quality.
- Sweep chimneys to prevent fire hazards.
- Test smoke alarms and replace batteries if needed.
Pest Control - Pest-proof the property against rodents (rats and mice) and other pests.
- Check for signs of infestations around common areas and building exteriors.
Water & Drainage - Ensure drains and stormwater systems are clear of blockages.
- Check for water pooling around foundations and address drainage issues.
Scheduling these tasks now helps avoid emergency repairs during winter and keeps your property safe for all residents.
Need help?
Did you know that we can help organise your property maintenance or provide personalised suggestions based on your property? Get in touch with us on 04 970 5435 to learn more. |
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